Fill in the form below to claim reimbursement for expenses made on behalf of Hope Church.
Tax invoices or receipts are required as proof of purchase. Submit these via the form below.
We care about your privacy. The details provided on this form will be accessible only to administrative staff, Wardens, and Hope Church treasurers.
Hope Church aims to promptly reimburse all members and staff for any pre-approved expenses made on behalf of the church.
How do I know whether I should make a purchase on behalf of Hope Church?
If you think you need to buy something to support a ministry at church but you aren’t sure if you will be reimbursed, please ask a staff member for help before you spend any money.
It is expected that expenditures will only be incurred with pre-approval from a staff member or the Wardens, unless the expenditure is of a recurring nature and has also been approved.
How are reimbursements sent?
All expense reimbursements are delivered via Electronic Funds Transfer.
What is acceptable as proof of purchase?
Valid tax invoices or receipts are required for all reimbursements.
An EFTPOS printout is not sufficient to prove the purchase. Vendors are required to provide you with a receipt when you make a purchase. If the vendor does not offer you a receipt, please ask them to provide one.
Receipts and tax invoices can be uploaded with your claim form as a PDF, JPG, HEIC or PNG file.
What other details do you need?
Reimbursement claims must always include the person’s full name, bank details (account name, BSB and account number) and details of the expense. These are all submitted via the form above. Any details given to us will be treated in accordance with our Privacy Policy, which can be viewed here.
Each reimbursement form that is submitted will be deleted after 90 days.
Do I need to include my details if I’ve given them before?
Yes. It is required that these details be submitted with every reimbursement request made. This ensures financial control is maintained over bank accounts for electronic funds transfer (EFT) payments, and that there is no opportunity for error or misappropriation of funds.
What happens after I submit my expense claim?
Once you have submitted the reimbursement claim, you will receive an email acknowledging the claim (if this email does not arrive, please let us know by contacting us at finance@hopeanglicanchurch.org).
Once submitted, your claim will be sent to the staff and Wardens, who will review and approve your claim, and the funds will then be released into your account via EFT. Please allow two weeks for this process to be completed after you have submitted your claim.
What happens if there is a problem with my claim?
If there is a problem, we will contact you via the email provided on the claim form.
Can I fill out this form on paper?
While the digital form above is the easiest way to claim reimbursement, a paper copy of this form is also available.
Email finance@hopeanglicanchurch.org to obtain a copy. Complete the form and email it back to this address. Please also CC the staff member responsible for overseeing the ministry area.
Administration questions?
Contact finance@hopeanglicanchurch.org
Any other questions?
Contact treasurer@hopeanglicanchurch.org